The process of submitting an article to a specific journal can vary depending on the guidelines and preferences of the journal. In today's digital age, there are typically two primary methods for submitting articles: online submission systems and submission via email. Knowing the requirements for each approach can help to expedite the submission process. Each method has benefits and concerns of its own. Here, we will explore these two methods in detail and guide how to navigate them effectively.
Online submission
Online Submission Guidance Many journals now utilize online submission systems, which provide a streamlined and efficient process for authors. Here's a step-by-step guide on submitting an article using an online submission system:
Register an account
Start by creating an account on the journal's website or their specific online submission platform. Provide the required information, such as your name, affiliation, and contact details.
Read the guidelines
Carefully review the journal's submission guidelines on their website. Be mindful of word counts, formatting specifications, and guidelines regarding file formats or additional materials.
Prepare your manuscript
Ensure your manuscript adheres to the journal's guidelines. Format your document according to its specified style (e.g., APA, MLA) and include all necessary sections, such as an abstract, introduction, methods, results, discussion, and references. To ensure there are no mistakes, proofread your work accurately.
Gather supplementary materials
Some journals may require additional files, such as data sets, figures, or tables. Prepare these materials according to the journal's specifications and ensure they are ready to be uploaded with your submission.
Access the submission system
Log in to your account on the journal's website or the designated online submission platform. Click the "Submit Manuscript" or similar option and select it to begin the submission process.
Input manuscript details
Please complete the following fields: title, abstract, keywords, authors' names, and affiliations. Provide any additional information requested by the submission system.
Upload your manuscript and supplementary materials
Follow the instructions to upload your manuscript file and any other materials. Ensure that all files are correctly attached and labeled.
Review and confirm
Verify the accuracy and completeness of all the supplied data and files before submission. Make any additions or modifications that are required.
Submit your article
Once you are confident that all information and files are accurate, click the "Submit" or similar button to submit your article for review.
Submission with Email
While online submission systems are increasingly popular, some journals still accept submissions via email. Here's a guide on submitting an article through email:
Review submission guidelines
In the same way as online submissions, carefully review the journal's submission guidelines on their website. Take note of any specific instructions for email submissions.
Prepare your manuscript
Format your manuscript according to the journal's instructions, and consider any particular style specifications. Ensure that all sections, figures, and tables are included and correctly labeled.
Compose a cover letter
Write a concise yet informative cover letter introducing your manuscript. Include the title of your article, a summary of its main findings, and any other relevant details requested by the journal.
Attach your manuscript and supplementary materials
Create a new email and attach your manuscript file and any requested documents (e.g., author disclosure forms).
Provide necessary information in the email
In the body of the email, include the title of your article, the corresponding author's name, contact information, and any additional information requested by the journal.
Review and proofread
Before sending the email, double-check that all attachments are included and that the information provided is accurate.
Send the email
Send the email to the journal's designated submission email address immediately as you are satisfied that everything is in place. It is important to note that the specific submission requirements may vary between journals, so it is essential to carefully review the guidelines provided by each journal to ensure compliance.
SITA's journal article submission services
SITA Academy is an invaluable resource that can assist you throughout the journal article submission process. With their comprehensive academic services, they can provide guidance on finding the right journal, preparing a strong manuscript, and understanding the intricacies of the peer review process. Whether you need assistance in navigating online submission systems or crafting effective email submissions, SITA Academy is dedicated to supporting researchers, authors, and students in their journal article submission journey.
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